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Fresno State Library

Meeting and Event Spaces

General Information

The Library has rooms and spaces that are available, on a limited basis, to faculty and staff for Fresno State events. Rooms are reserved in the 25Live campus room management system where you can also find additional space details and descriptions. Please contact Library Administrative Services at 559.278.2403 or libraryevents@mail.fresnostate.edu for more information and assistance with booking rooms.

Library spaces are scheduled on a first come, first served basis. All events must support the mission of the University.

Please note that failure to comply with these policies and procedures will result in a warning. Further infractions will result in immediate suspension of facility use privileges for six months from the date of infraction.

The Fresno State Library is an ADA-compliant facility in accordance with campus policy.

Meeting Spaces

  • LIB 1222 (capacity: 10) - Conference style smart room designed for small meetings or webinars. Furniture cannot be rearranged.
  • LIB 2108 (capacity: 35) - Conference style smart room designed for larger meetings, webinars, and workshops. Furniture cannot be rearranged.
  • LIB 2127 (capacity: 24) - Computer lab; during the months of September, October, February, and March this room is reserved for library information literacy instruction and not available.
  • LIB 2206 (capacity: 80) - Large presentation room. Upon request when booked, the room can be configured with tables and chairs OR chairs only.
  • LIB 3212 (capacity: 60) - Large presentation room. Upon request when booked, the room can be configured with tables and chairs OR chairs only.

Event Spaces

  • Leon S. Peters Ellipse Gallery (capacity: 99) - 2nd floor, North Wing. Full sized gallery space appropriate for larger exhibitions, lectures, events, and receptions.
  • Pete P. Peters Ellipse Balcony (capacity: 49) - 3rd floor, North Wing. An intimate gallery space located in the balcony overlooking the Leon S. Peters Ellipse Gallery. Appropriate for smaller exhibitions and intimate receptions.

Exhibitions in the Ellipse Gallery and Balcony must utilize the library-approved exhibition installer at the cost of the exhibition planners. Please plan your exhibit with enough advance notice to secure the installer's services.

Limitations

  • Library spaces cannot be reserved for regularly scheduled class meetings, instructor office hours, student organizations, or organizations or individuals not affiliated with Fresno State.
  • Room and space reservations may not be transferred.
  • Rooms may not be used if they have not been booked in advance in the 25Live system or by calling Library Administrative Services at 559.278.2403.
  • Changes in room setup may not be possible without sufficient advance notice.
  • In most cases, rooms cannot be reserved on the weekends.
  • Rooms cannot be reserved outside of library opening hours, and events must end 30 minutes before library closing.
  • Individual and group study rooms may only be reserved by students. More information can be found on the Study Rooms and Spaces policy page.
  • Permission to use the Table Mountain Rancheria Reading Room requires additional review and approval. For more information, contact Library Administrative Services at 559.278.2403 or libraryevents@mail.fresnostate.edu.

Event Request Form

Any events that require special setup, promotion, inclusion on the library events calendar, or expenditure of library funds require the submission of a Library Event Request Form. Please contact Library Administrative Services at 559.278.2403 or libraryevents@mail.fresnostate.edu to request a form.

Supervision

A Fresno State staff or faculty member who is the primary organizer of the event or their designee must be present during the entire event.

Food

Events may include catering in accordance with University Catering policy. 

Technology Support

All of the rooms listed above have audio-visual equipment available for use. Computers and cables must not be unplugged and computer settings must not be changed. Please turn off audio-visual equipment, including microphones, upon conclusion of your event.

The library provides limited technical support. HyFlex Classroom equipment and support is not provided by the library in meeting spaces at this time. It is recommended that you arrange in advance of your scheduled reservation a trial of your presentation or audio visual materials to ensure that it is compatible with the available equipment provided in the meeting or event space. For assistance, please call Library Administrative Services at 559.278.2403.

User Responsibilities

Please be responsible for the cleanliness of your reserved space in order to avoid a potential custodial fee. All liability for damages to the equipment, furniture, or technology in the library’s rooms is the responsibility of the department, school/college, or unit reserving the space. If Custodial Services needs to be called for cleaning or repairs, the fees for these services will be charged to the department, school/college, or unit reserving the space according to the Facilities Management Chargeback Policy.

Library Administrative Services must be notified as soon as possible of cancellations so that rooms can be reserved by others.